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Facility Rental Application and Contract

 

This constitutes your Application and Contractual Agreement with Transfiguration Greek Orthodox Church of Florence, South Carolina.  The terms of the Transfiguration Greek Orthodox Church Policies and Procedures for Usage and Rental of Facilities (“Policies and Procedures”) are incorporated herein by reference.  By executing this Agreement, you agree that you have been provided with a copy of the Policies and Procedures, that you have read and understand the Policies and Procedures, and that you agree to be bound by the terms of the Policies and Procedures.  You also understand that, to the extent of any irresolvable conflict between the Policies and Procedures and this Facility Rental Application and Contract, the latter shall control.

 

(I) (We)                                                                                 the undersigned lessee(s) (herein “User”) agree to lease the following facility of The Transfiguration Greek Orthodox Church of Florence, South Carolina (herein “The Church”), 2990 South Cashua Drive, Florence, South Carolina 29501.

 

This Agreement must be signed and returned to The Church, along with the 50% of the Rental Fee and a Security Deposit of $500 on or before                                   after which The Church has the right to re-rent the space if you have not made such payment.

 

Mail To:  The Transfiguration Greek Orthodox Church of Florence, ATTN: Facility Rentals, 2990 South Cashua Drive, Florence, South Carolina 29501.

 

 

 User Information:

 

Company/Client:                                                                                                            

Is the entity a non-profit organization? ☐ Yes   ☐ No

 

Contact Person:                                                                                                            

Address (City, State, Zip):                                                                                             

Phone:                              Fax:                                   Email:                                         

Church member paid in full the year prior and current year to date on pledge card?

☐ Yes   ☐ No

                                                                                 

Event Information:

 

Date of Event: _________________________

 

Start Time: _______  End Time:  _______Set up: _______ Check out: _________

 

Additional hourly charges will incur if extra time is required before and/or after the stated times above.

 

User has agreed to rent the following space(s).  The user will need to provide the event coordinator with a layout of the room.

 

Type of Event:

Reception _____Meeting ____   Seminar ____ 

Educational Event _____   Other _________________________ 

 

Use of the following include:

# of Guests:

 

Up to 350 people

 

 Grand Ballroom:

 

350 Chairs with tables               

   

Kitchen: 

 

Food Staging area only

(No cooking permitted)

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Ample free parking

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Spaces and Rental Fees

 

 

(Friday or Saturday)                                                                                                                         Check one

Full Day Banquet/ Reception                                                                                                               $1,200

                                                                                                                        Plus     $2/ person

                                                                                                                        # of people        x $2   $         

**Can accommodate tables and chairs for up to 350 guests (not including set up costs)

Caterer may use kitchen as food staging area (no cooking allowed)                                    Total    $         

Full Day is from 9:00AM to 12:00PM

 

(Monday–Thursday)

SEMINAR or Business Event

**Includes tables and chairs for up to 350 guests (not including set up costs)

  Caterer may use kitchen as food staging area (no cooking allowed)

                                                Breakfast Meeting (3hrs)                                            $500                           

                                                Lunch Meeting (3hrs)                                                  $500                           

                                                Dinner Meeting (3hrs)                                                 $500                           

                                                Full Day Meeting (9 hrs)                                             $1,100                        

 

(Monday –Thursday)             

 Special Events  (Full Day Event/ Meeting 9:00AM - 6:00PM)                                    $800                           

(No Meals, you may serve beverages)

 

**No tables and chairs are included

 

Additional Fees below:                                                                                         Check & initial

Coffee Station Usage                                                                                                  $100

________

 

Set up and Tear down                                                                                                $200

• Set up and Tear down of chairs and tables before and after event.

• Sweeping and mopping floor after event

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Alcohol Usage Fee                                                                                                      $100

• Renter must provide an Alcohol Vendor

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Attendant (Present during evening) 6pm-                                                           $100

*Fee for staying past 12am                                                                                       $100

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Security Guard (Only when alcohol Served)     

Renter Responsibility

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Payment Information:

 

The amount due upon signing, or paid in full (below), must be received by, The Church along with this signed Contract, in order to reserve the licensed space.

 

• 50% of Rental Fee + Security Deposit

• Remaining balance due 30 days prior to event

 

Total Rental Fee 

$    __________________

50% Rental Fee

$  ___________________

Refundable Security Deposit

$  500________________

Remaining Balance due on or before

     _____/_______/______

 

      Check Number: ____________

      Credit Card (MC, Visa) #: _______________________  Exp. Date: __________

Name on Card: ___________________________Cardholder Signature: ______________

I have read and understand the said Policies and Procedures for the use of the property and facilities of The Church, and agree to abide by the Policies and Procedures as stated without exception. I understand that I must immediately communicate any changes in the above event plans to the Event Coordinator.

 

User’s Authorized Signature                                                  Date                                        

 

Print Name                                                                                                                    

 

Email Address:                                                                                                               

 

Phone Number:                                      Cell Phone Number:                                        

 

 

Food & Beverage / Rental Information:

 

 

 

TIME

Authorized Caterer:

 ____________________

Setup:

__________

Clean up/Out:

__________

 

Liquor Supplier:

____________________

Deliver date:

__________

Time:

__________

 

 

Pickup date:

__________

Time:

__________

 

Rentals:

____________________

Deliver date:

__________

Time:

__________

 

 

Pickup date:

__________

Time:

__________

 

 

 

 

 

 

Florist:

____________________

Deliver date:

__________

Time:

__________

 

 

Pickup date:

__________

Time:

__________

 

 

 

 

 

 

DJ/Band:

____________________

Deliver date:

__________

Time:

__________

 

 

Pickup date:

__________

Time:

__________

 

 

 

Call or ask for a current Preferred Catering List

 

 

[preferred caterers

 

(I) (We) further agree to the following conditions as part of the consideration for the leasing of said facility:

 

1.  Lessee shall be responsible for adherence to the Policies and Procedures governing the use of The Church’s facilities, which are incorporated herein by reference.

 

2.  The Lessee shall not enter, occupy or use this listed facility(ies) until the time(s) and date(s) specified above.

 

3. The Lessee shall vacate the facility/property at the time(s) and date(s) indicated or be charged a $100 per hour penalty fee.

 

4.  The Lessee shall remit the required deposits due for the rental of said facility within 30 days of the Agreement or The Church reserves the right to terminate the Agreement.

 

5. (I) (We), shall be financially responsible for and shall pay for all property or personal damage or loss to The Church and for any personal injury and/or death which may arise out of the use of the said facility pursuant to this contract. 

 

6. The Church does not assume any liability for property loss, damage, theft, or for personal injuries and/or death sustained on the premises during Lessee(s) use of the premises.

 

7.  (I)(We) agree to indemnify and hold harmless The Church, the Greek Orthodox Archdiocese of America, the Greek Orthodox Metropolis of Atlanta, the Parish Council, Trustees, Manager, Clergy, and all officials, officers, employees, or agents from and against injury to persons or property occurring in or about the facilities from any cause whatsoever.  (I) (We) will indemnify and defend The Church, its officers, employees, volunteers, and agents harmless from and against any and all liability, claims, demands, actions, suits, judgments, decrees, damages, and expenses, including attorney fees, and litigation costs arising out of the operation of this Agreement.  (I) (We) acknowledge examining these conditions regarding the rental and agree to them.

 

8.  The Church reserves the right to prohibit activities/functions that in its sole opinion are deemed inappropriate or not in the best interest of The Church.  (I)(We) agree that The Church may photograph or video tape activities occurring during the rental and use such photographs or video tape, or alterations thereof, for promotional purposes.  (I)(We) waive any and all claims arising against The Church’s photography, video taping, and/or promotional efforts.

 

9. Either party hereto may cancel this contract by delivery of written notice to the other party. All Deposit Fees are fully refundable for cancellations that are more than twelve (12) months prior to the event.  Users are entitled to 50% of all Deposit Fees for cancellations equal to or less than twelve (12) months and greater than six (6) months prior to the scheduled event.  Users are entitled to 25% of all Deposit Fees for cancellations equal to or less than six (6) months and greater than three (3) months prior to the scheduled event.  Users are entitled to 10% of all Deposit Fees for cancellations equal to or less than three (3) months and greater than one (1) month prior to the scheduled event.  Cancellations that occur equal to or less than one (1) month prior to the scheduled event result in a waiver of all rights to all Deposit Fees.